GOVERNMENT T OF ARUNACHAL PRADESH
OFFICE OF THE DIRECTOR GENERAL OF POLICE
NO.PHQ(PROV)56/2010-11 Dated Itanagar, the 28th Jan’2011
1. Director General of Police, Arunachal Pradesh, Itanagar invites sealed tenders, on plain paper for entering into rate contract for supply of Ceremonial Dress for 1st IRBN personnel during the year 2010-11 from manufacturers, authorized agents and dealers of reputed firms. The sealed tenders will be received upto 1030 hrs on 23/02/2011 and will be opened at 1130 hrs on the same day. The tenderers or their representative may remain present at the time of opening of tenders.
2. All the tenders must be accompanied with Earnest money of Rs. 10,000/- (Rupees ten thousand) only. Tenders without the Earnest money will be summarily rejected. The tenders are required to pledged (NSC/KVP) in the form of earnest money/Security deposit in the name of the Head of office from which the work is being allotted to them. The NSC/KVP should be obtained by the contractors from post offices located within the state of Arunachal Pradesh only. (ref Govt. of Arunachal Pradesh Circular Memo No. DSS/ACTTS/2/99-200/907-5 Dtd. 12/11/99.
3. Successful tenderers will be required to deposit 5% of the total value of the articles to be supplied as security money within 10 days from the date of issue of letter of acceptance of tender. The successful tenderers will have to enter into a “DEED OF AGREEMENT” stipulating the Terms and Conditions of the contract. Security deposit will be subject to forfeiture in case of non-fulfillment of any or all the Terms and Conditions of contract. Earnest Money of the successful tenderers will be forfeited to the Government in case of failure to furnish security money and execution of “DEED OF AGREEMENT”.
4. Rate should be quoted F.O.R. Central Stores, PHQ, Itanagar Arunachal Pradesh by road transport (freight paid). Rates quoted others than F.O.R Central Stores, PHQ, Itanagar shall not be accepted, no packing or forwarding charges will be allowed.
5. The supplier should indicate the VAT/Entry Tax element separately in their tender. The Tax(VAT/Entry) will be deducted at source from the bills by the DDO and deposited in to the Govt. account through challan.
6. Delivery of the stores will have to be completed within 30 (thirty) days from the of issue of firm order.
7. Any breakages or loss of any items enroute or in transit will be at the suppliers risk.
8. If any item is found damaged or otherwise unacceptable at the time of delivery/inspection, the suppliers will be required to remove the same from Central Store, PHQ, Itanagar Arunachal Pradesh at their own cost within 15 days.
9. Payment will be made to the supplier directly on completion of supplies and on receipt of stores. Document/Vouchers/R.R.S bill etc. routed through Bank will not be accepted.
10. All tendered must submit their samples in duplicate of which one sample will be returned to the successful tenderer as counter sample duly approved and sealed by the board.
11. Tenders should be addressed to the undersigned by designation and not by name. The sealed envelope containing the tender should be subscribed as “Tender for supply of Ceremonial Dress”.
12. The Director General of Police, Arunachal Pradesh, Itanagar reserves the right to reject the lowest or all or any of the tenders with-out assigning any reason thereof.
13. The tenders must also accompany with attested copy of Tax Registration Certificate with TIN and VAT Clearance Certificate for 2009-10. Tenders from local firms of Arunachal Pradesh must accompany with valid attested Trading licence issued by the competent authority. Tenders must be legible and clear in all respect else the tenders shall be liable to be rejected.
14. Quantities mentioned in the enclosure are all approximation and subject to variation as per actual availability of funds.
15. Tenders will remain valid up to 31-12-2011.
16. Name of the items with their description specification and approximate requirement are enclosed herewith.
Sd/-
Director General of Police
Arunachal Pradesh,
Itanagar
LIST OF CEREMONIAL ITEMS AND OTHER ITEMS